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Scotland Deanery

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Study Leave FAQs

This page provides information about Study Leave for Foundation trainees. To find out about study leave for Core and Specialty trainees please click here.

 

FY1s do not have a study leave entitlement. Any courses other than those organised by the Deanery (ILS, simulation etc.) should be taken from your annual leave or on days when you are not scheduled to be at work. This is a UK policy and applies to all FY1s.

In FY2 you can apply for study leave for a selected number of reasons.

FY2s have 2 days for eALS and up to 10 days for Tasters. This study leave is non-transferable and can only be used for these purposes. The up to 10 days of Taster time can be taken in either the third block of FY1 or the first block of FY2. It would usually be taken as 5 days for each specialty/GP area. Tasters are usually taken in your own region unless the clinical area isn’t available locally. Please see the advice on tasters on the website for further information.

Of the remainder, much is taken up with your mandatory delivered education program, simulation training and mandatory eALS course. The funding available for FY2 study leave is used to fund the eALS course and simulation training.

A further 8 days are available for appropriate personal study leave. You may apply for time to attend postgraduate exams but not courses to enhance your application. Study leave in Foundation can only be used to satisfy your completion of the Foundation curriculum. You are entitled to leave for interviews however this should be taken as service leave and you are contractually entitled to this however you must give adequate notice.

Firstly you should request leave from the service and then submit a request on TURAS for your FPD to approve. This should be submitted six weeks in advance of the leave date. If you are uncertain as to whether your application is appropriate use of study leave please contact your FPD for advice in advance of the application.

A process flowchart is available on the Scotland Deanery Study Leave pages.

Once you have signed in, click on the Training Management box (in orange), then click on the Study Leave icon on the left hand side of the screen. This will take you to your Study Leave applications page. Click on the Create Application button on the top right of the screen, complete all the fields in the application, click save and submit. An email is then automatically sent to your FPD asking them to review the application. 

If you are having any issues logging in to Turas please use the green helpdesk button on the right hand side of the screen to submit a helpdesk request. 

Old-style paper application forms are no longer accepted. 

Study leave funding will be available, for the fee only, for a maximum of one eALS course per trainee during their Foundation programme (normally in FY2, or occasionally in the final block of F1). Foundation doctors who do not attend their scheduled eALS course, cancel their place or fail the course, and where the course organiser charges NES for the full/part course fee, will not be eligible for funding from NES for an alternative eALS course.

Funding is also available to cover travel expenses for Foundation doctors who are required to travel to complete mandatory elements of the programme e.g. eALS, PSA.

There is no carry forward of unused days from one study leave year to the next. 

If you are an FY2 studying LTFT, please consult your employment contract and T&C's which will describe study leave arrangements for LTFT trainees. 

You do not need to apply for study leave if your planned activity falls on a non-working day unless you are applying for funding e.g. if you are required to travel to complete a mandatory element of the programme.

The process for applying for tasters must be followed even if the taster takes place on a non-working day(s). This is due to insurance reasons as some locations incur "hidden" costs to NES.

A study leave application for time out of work must be completed via Turas TPM by a trainee who is due to complete the ILS refresher or eALS course.

Local guidance applies regarding the allocation of ILS refreshers/eALS courses - trainees are advised not to book their own ILS refresher or eALS course and to consult their local Foundation team.

A study leave application for time out of work must be completed via Turas TPM by a trainee who is due to complete the ILS refresher or eALS course. You are not required to apply for funding.

Attendance at the Delivered Educational Programme is included within study leave, however you do not need to make a formal application for study leave. 

A study leave application must be completed via Turas TPM by a trainee wishing to complete a taster. 

Please discuss with your own Foundation Programme Director.

Tasters should usually be undertaken within your own region, unless this is not possible due to the nature of the taster specialty e.g. rural GP. 

Please discuss with your own Foundation Programme Director.

Tasters cannot be taken outside of Scotland. 

Foundation doctors cannot take study leave to prepare for specialty examinations. 

Foundation doctors (in F2) are entitled to apply for study leave time to sit a specialty examination. Examination fees and other expenses such as travel cannot be funded. You are entitled to leave for interviews however this should be taken as service leave and you are contractually entitled to this however you must give adequate notice.

Consider the training year you have ahead of you and the mandatory requirements for FY2. Discuss with your educational supervisor and/or FPD any ideas you have in relation to your training and development. Contact details for all FPDs can be found here.

A trainee can withdraw a study leave application at any point in the process, e.g. if course is cancelled or a trainee is unable to attend due to a change in personal circumstances. The application will be removed and marked as ‘withdrawn’ in the trainee’s personal record on Turas TPM. 

In the first instance, please discuss the matter with your FPD. Beyond that, there is an appeals process which is described in the study leave policy (section 64-67). 


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