What is an ARCP?
Trainees will receive an ARCP at least on an annual basis. It is a process which enables the trainee and the deanery to record that the trainee is gaining all competencies required by their training programme at an appropriate rate and through appropriate experience. It is not in itself a means or tool of assessment.
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The ARCP itself is a panel-led desktop review of evidence submitted (which the trainee does not attend). Based on the evidence, the panel will issue an outcome. The trainee will be notified of their outcome following the ARCP via TURAS. Some trainees (unsatisfactory outcomes/way points) will then be invited to a face-to-face meeting with the panel or a team of senior educators to discuss their outcome. This will usually take place within two weeks of the desktop review, although it could take place on the same day as the review. Some TPDs / FPDs may take the opportunity to meet with all trainees on an annual basis, these are educational review meetings and are not part of the ARCP process.
The Scotland Deanery ARCP Process can be downloaded here.
Trainees will be notified of the date of their ARCP by their local deanery team. They will receive an initial email approximately 4-6 months ahead of the ARCP date, and then a further email approximately 8 weeks ahead of the ARCP date.
The notification email which you will receive approximately 8 weeks before your ARCP will provide full details of your generic and specialty-specific submission requirements/responsibilities.
Specialty-specific evidence requirements are available here.
Generic submission requirements:
The deanery has agreed that for ARCP, all trainees are required to submit their evidence at least two weeks before the date of the ARCP. The deanery expects a level of professionalism from all trainees and educational supervisors in this respect and requires trainees to work towards and meet this submission date. Failure to do so will result in the issue of an outcome 5, unless exceptional circumstances apply, e.g. Christmas closure, bereavement or illness of trainee/educational supervisor. Exceptional circumstances must be declared before/on the submission date and will not be taken into account following that date.
A trainee can request a review/appeal of their outcome if they do not agree with it. Further information.
In the majority of cases, where a single outcome 5 is issued, it is viewed as a neutral outcome, or ‘holding response’, it is not an unsatisfactory outcome in the same way that an outcome 2, 3 or 4 is considered. A follow-up outcome will be issued, once all evidence has been submitted/reviewed and/or a satisfactory explanation for late submission is received.
An outcome 5 is not an unsatisfactory outcome and the receipt of an outcome 5 will not be used to disadvantage trainees.