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Scotland Deanery

Scotland - home of medical excellence

Trainee Information

Annual Review of Competence Progression (ARCP)

What is an ARCP?

You will receive an ARCP at least on an annual basis.  It is a process which enables you and the deanery to record that you are gaining all competencies required by your training programme at an appropriate rate and through appropriate experience.  It is not in itself a means or tool of assessment.

Please find FAQs below, if there is anything missing or you think this page could be improved, please contact us.

 

What happens at the ARCP?

How do I find out more about the ARCP process?

How will I be notified about my ARCP?

What will I have to submit?

When do I have to submit?

What are the possible ARCP outcomes?

What if I do not agree with my ARCP outcome?

What does an outcome 5 mean?

 

What happens at the ARCP?

The ARCP itself is a panel-led desktop review of evidence submitted (which you would not attend).  Based on the evidence, the panel will issue an outcome.  You will be notified of your outcome following the ARCP via TURAS.  Some trainees (unsatisfactory outcomes/way points) will then be invited to a face-to-face meeting with the panel or a team of senior educators to discuss their outcome.  This will usually take place within two weeks of the desktop review, although it could take place on the same day as the review.  Some TPDs / FPDs may take the opportunity to meet with all trainees on an annual basis, these are educational review meetings and are not part of the ARCP process.  You will be advised of the dates if a meeting is to be arranged.

How do I find out more about the ARCP process?

The Scotland Deanery ARCP Process can be downloaded here.

  • This process provides a consistent approach to ARCP across Scotland. It is based on the recommendations of the Gold Guide version 7 (2018) and the Foundation Programme Reference Guide (2016).
  • The process applies to all ARCPs in Foundation, GP and Speciality training.
  • Your trainers will be aware of the need to present evidence for ARCP and you should be collecting and collating it throughout your training time.

How will I be notified about my ARCP?

You will be notified of the date of your ARCP by your local deanery team.  You will receive an initial email approximately 4-6 months ahead of the ARCP date, and then a further email approximately 8 weeks ahead of the ARCP date. 

What will I have to submit?

The notification email which you will receive approximately 8 weeks before your ARCP will provide full details of your generic and specialty-specific submission requirements/responsibilities. 

You should check the specialty-specific evidence requirements which are available here.

Generic submission requirements:

  • You and your educational supervisor should ensure completion of SOAR annually to comply with revalidation guidance (not applicable to F1). Please be aware that your declaration applies to all work that you undertake and that only TPDs can give permission for you to undertake locum/private work (which should be referenced in your SOAR submission).
  • Absence Declaration Form [please submit two weeks before your ARCP - one copy to e-portfolio, one copy to local deanery team - please submit even if you have no absences]

ARCP requirements for OOP trainees

When do I have to submit?

The Gold Guide advises that for ARCP, all trainees are required to submit their evidence at least two weeks before the date of the ARCP. The deanery expects a level of professionalism from all trainees and educational supervisors in this respect and requires trainees to work towards and meet this submission date. Failure to do so will result in the issue of an outcome 5, unless exceptional circumstances apply, e.g. Christmas closure, bereavement or illness of trainee/educational supervisor. Exceptional circumstances must be declared before/on the submission date and will not be taken into account following that date.

What are the possible ARCP outcomes?

List of ARCP outcomes and definitions

What if I do not agree with my ARCP outcome?

You can request a review/appeal of your ARCP outcome if you do not agree with it.  Further information.

What does an outcome 5 mean?

In the majority of cases, where a single outcome 5 is issued, it is viewed as a neutral outcome, or ‘holding response’, it is not an unsatisfactory outcome in the same way that an outcome 2, 3 or 4 is considered. A follow-up outcome will be issued, once all evidence has been submitted/reviewed and/or a satisfactory explanation for late submission is received.

An outcome 5 is not an unsatisfactory outcome and the receipt of a single outcome 5 will not be used to disadvantage trainees.

 

 

 

 


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